I often compare working with adults to working with children. Here is a list of suggestions to getting something done, whether it is other colleagues at work or your kids at home.
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1. SHARE THE VISION
It’s never easy getting someone else to just “buy in” and do something — at least not unless there is some big reward at the end. So share your vision and get “buy in” from your team. If it is possible, allow the team to shape the vision of the project, task, or event.
Find out what motivates your team. My wife and I have been procrastinating about swapping out the kids play room with my office. By engaging my team (my kids) while my wife was out, I was able to have them help us jump start the small but arduous task ahead of us (since the two rooms are separated by two flights of stairs).
3. BREAKING DOWN A BIG TASK INTO SMALLER TASKS
Looking at all that needs to be completed is daunting, but when you break down the overall tasks into smaller, manageable tasks it appears doable. As things get done it is easy to keep the momentum going to complete the project and move on to the next one. Do not overwhelm the team — break down the activities into manageable tasks. Be realistic with the schedule to keep them motivated and on track.
Asking for and receiving continuous feedback helps the team see that their ideas matter. Integrating the team’s ideas into your overall project makes them feel vested in the project. It is easier to get things done when your entire team is on board with where things are headed. In my case, I asked my kids where they wanted to relocate some of the toy “stations” so they could be involved in the decision making process.
5. TAKE A BREAK
OK, playing “Rock, Paper, Scissors” and “Mickey Mouse Built a House, How Many Bricks Did He Use?” (throwbacks from when I was a kid), might not go over well at work. However, taking a break from a task will help recharge and refocus the team. Take this opportunity to encourage and bond with the team. Remind them of the vision.
6. TEAM BUILDING
Use the break to bond. Whether or not this project is as successful as you envisioned it to be it is a learning opportunity (try to “break the eggs” and learn on the smaller or less important tasks, if you have to). Having a solid team will help with the success of future projects. We can grow from our challenges and experience and learn to work with our strengths (and the strengths of our team).
Keep giving the team positive reinforcement (and yourself too). Telling the kids that mommy was going to be “so happy” when she saw what we had undertaken, kept the little troops motivated walking up and down those stairs carrying office supplies and toys on those countless trips up and down stairs.
8. OFFER REWARD
Ice cream after dinner worked in my case. Again, see what motivates the team and offer a reward. It doesn’t necessarily need to be money or a promotion. Something small like a gas card or tickets to the movie or ball game would be a nice token of appreciation for having your tea, finish the job. It makes them feel appreciated and keeps them focused on completing the tasks expeditiously.
9. NEXT PROJECT
Go back to the team and see what ideas they have for the next project. Also remember to ask what the best and worse parts of the project were so that the next project is even more successful. Make a list of “Lessons Learned” so you don’t forget!
10. MANAGEMENT & PASSING THE TORCH
If you can, avoid being a micro-manager; Next time be part of the team instead of being the leader. Let the others take the role of the committee chair, project managers, etc. What better way to teach leadership then to give someone else a turn to manage a project, task, or event? You can mentor each other (if you are willing to be reversed-mentored). They get a seasoned team member with a wealth of knowledge and experience. It’s a win-win for both and a fantastic way to build a strong, versatile team. It’s also humbling and a great way to see the project from the eyes of the guys in the trenches, which in turn, will make you a better leader for the next big thing.
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Have a great weekend!
Frank Cunha III
I Love My Architect – Facebook
FC3 ARCHITECTURE+DESIGN, LLC
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Six Phases of a Project.
4) Search for the guilty.
5) Punishment of the innocent.
6) Praise and honours for the non-participants.
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Frank Cunha III – Architect & Visual Artist
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